Andrew Moses Tarip
Finance & Administration Officer
Port Vila,SEE
Summary
Results-driven Finance & Administration Officer with strong leadership and communication skills. Proven track record in budget preparation, financial operations oversight, and audit assistance, ensuring efficient financial management and compliance.
Overview
35
35
years of professional experience
Work History
Finance & Administration Officer
DoWomen's Affairs-Vanuatu Government
Port Vila
01.2015 - Current
Finance Officer
Pacific Aviation Safety Office (PASO)
Port Vila
02.2009 - 01.2011
- Oversee the finance management of the organization
- Budget preparations and submission to council
- Approval of expenditures
- Preparations and approval of invoicing to member states
- Processing of operational advances for overseas missions
- Follow-up on outstanding invoices with member states
- Assist in the purchasing of new assets process
- Keep and maintain the asset register
- Liaise with operators on billing tasks/jobs done by inspectors
- Attending meetings and taking minutes and providing financial reports to senior officers when required
- Assist with the logistics for arrival of new foreign nationals including obtaining approval on immunity status
- Assist the auditors with the annual audits
- Other duties required by General Manager and Inspectors
Finance & Administration Officer
DoForestry-Vanuatu Government
Port Vila
04.2003 - 05.2008
- Introduce a decentralized budgeting and budget control system into the department in accordance with government and departmental requirements
- Provide advice to all budget managers on revenue management and efficient purchasing procedures
- Establish and operate budget procedures and systems for the control of costs necessary for the department to minimize expenditures
- Check and reconcile the records of suppliers against the departmental expenditure control and commit records
- Be the Port Vila receipting cashier for the collection of funds received at Head Office
- Deposit revenue collected at Head Office at the government central cashier (Finance Department)
- Assist SFOs to produce monthly, quarterly and annual reports on revenue income and expenditure for both recurrent and forest fund budgets
- Purchasing and recording of fixed assets and stationeries/consumables
- Keep and maintain the asset register
- Raising of Local Purchase Orders (LPO) for bills, etc
- Assist HRO to calculate officers' salaries, allowances, etc
- Organisation of meetings with stakeholders, conferences & seminars with donor partners, etc
- And of course, other duties required by Director and senior officers
Project Finance & Administration Officer
European Union Business Assistance Scheme Project (EBAS)
Port Vila
02.2001 - 03.2003
- Registering incoming and outgoing mail
- Answering incoming phone calls and taking appointments
- Purchasing and recording of equipment/furniture, including obtaining approvals for VAT Exempt & Duty-free Certificates and by keeping and maintaining the asset register
- Purchasing stationeries/consumables
- Safe-keeping, maintaining and reconciling petty cash floats
- Writing letters, memos, reports and taking meeting minutes
- Preparing and processing bill payments, staff salaries, rents, operational advances (imprest advances), etc, according to EBAS and donor financial procedures
- Registering and numbering of new applications
- Assisting in preparing Evaluation Forms and recommendation letters to PMU in Brussels
- Organisation of local and regional travels and accommodation for project manager, meetings with potential local businesses, etc
- Other duties as required by the Project Manager
Project Finance & Administration Officer
European Union Vanuatu Development Project (EUVED)
Port Vila
01.1997 - 01.2001
- Registering incoming and outgoing mails
- Answering incoming phone calls and taking appointments
- Purchasing and recording of equipment/furniture, including obtaining approvals for VAT Exempt & Duty-free Certificates and by keeping and maintaining the asset register
- Purchasing stationeries/consumables
- Safe-keeping, maintaining and reconciling petty cash floats
- Preparing and processing bill payments, staff salaries, rents, operational advances (imprest advances), etc, according to EUVED and donor financial procedures
- Preparing reimbursement vouchers for the EU in Brussels
- Providing heads of sections with financial reporting (weekly/monthly) and budget preparations
- Writing letters, memos, reports and taking meeting minutes
- Photocopying architectural plans and preparing documents for the Tender Board
- Organisation of travel/accommodation logistics, meetings with stakeholders, conferences and tender board meetings.
- Other duties as required by Project Manager and Project Architect
Trainee Accountant-Projects
DoFinance-Vanuatu Government
Port Vila
01.1991 - 01.1992
- Registering of new projects
- Raising of journal entries
- Drafting letters, reports & taking meeting minutes
- Basic book-keeping
- Attending meetings regarding projects with aid donors
- Other duties as required by Senior Project Accountant
Education
Certificate - Business Studies
Fiji National University
Suva11.1993
Skills
- Computer Literate
- Leadership Skills
- Communication & Interpersonal Skill
- Personal Character
- Self-Management
Accomplishments
- Successfully registered and managed financial records for multiple new projects, ensuring accurate and timely documentation.
- Prepared and processed bill payments, staff salaries, and operational advances in compliance with EUVED and donor financial procedures, enhancing financial accuracy and accountability.
- Maintained and reconciled petty cash floats and asset registers, improving internal controls and financial transparency.
- Developed weekly and monthly financial reports and assisted in budget preparation, supporting informed decision-making by heads of sections.
- Coordinated purchasing processes including obtaining approvals for VAT Exempt and Duty-free Certificates, optimizing procurement efficiency and cost control.
- Organized and managed travel, accommodation logistics, meetings, and tender board documentation, facilitating smooth project administration and stakeholder engagement.
- Raised journal entries and managed basic bookkeeping tasks to support accurate financial tracking for various projects.
- Drafted official correspondence, reports, and meeting minutes to ensure effective communication and documentation.
- Attended meetings with aid donors and collaborated with senior accountants to align project financial management with donor requirements.
- Implemented a streamlined asset registration process that enhanced tracking accuracy and reduced discrepancies by 20%.
- Spearheaded the preparation and submission of reimbursement vouchers to the EU in Brussels, ensuring compliance and timely processing.
- Coordinated procurement and maintained records for equipment and furniture, successfully obtaining VAT Exempt and Duty-free Certificates to optimize budget utilization.
- Facilitated successful coordination of stakeholder meetings and tender board documentation, enhancing project transparency and administrative efficiency in accordance with donor requirements.
References
- Rothina Ilo Noka, Dept of Women's Affairs, Port Vila, Vanuatu, 77 92456 / 33 100, rinoka@vanuatu.gov.vu
- Claudia Naviti, Corporate Services-Justice Ministry, Port Vila, Vanuatu, 77 85529, cnaviti@vanuatu.gov.vu
Languages
- English
- French
- Bislama
Personal Information
- Date of Birth: 05/02/70
- Gender: Male
- Nationality: Ni-Vanuatu
Timeline
Finance & Administration Officer
DoWomen's Affairs-Vanuatu Government
01.2015 - Current
Finance Officer
Pacific Aviation Safety Office (PASO)
02.2009 - 01.2011
Finance & Administration Officer
DoForestry-Vanuatu Government
04.2003 - 05.2008
Project Finance & Administration Officer
European Union Business Assistance Scheme Project (EBAS)
02.2001 - 03.2003
Project Finance & Administration Officer
European Union Vanuatu Development Project (EUVED)
01.1997 - 01.2001
Trainee Accountant-Projects
DoFinance-Vanuatu Government
01.1991 - 01.1992
Certificate - Business Studies
Fiji National University
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